General Information & AGM minutes for 2018

Warren League Home Page

WARREN & HILLIARD LEAGUE

Minutes of the Annual General Meeting held at Kingswood Golf Club on Saturday 13th October 2018

Present:  Colin Griffith  –  Chairman of the meeting                                                              Richard Carr & Les Wong  –  Vice Captains

In addition another 27 members from Banstead Downs, Betchworth Park, Coulsdon Court, Cuddington, Effingham, Kingswood, Leatherhead, Purley Downs, R A C, Reigate Heath, Shirley Park, The Addington, Tyrrells Wood,  Wimbledon Park and Woodcote Park also attended the meeting. 

There were no representatives from Chipstead or Coombe Wood.

 

Item 1 – Notice calling the meeting

Colin confirmed that this had been sent to all clubs on 6th August 2018.

 

Item 2 – Apologies:

Mick Jackson from Redhill & Reigate.

 

Item 3 –  Minutes of the last AGM:

These had been posted on the WL website since last November with no comments from members so it was agreed they were a true record of the meeting.

 

Item 4 – Matters arising from the last AGM:

Colin confirmed there were no matters arising from last year.

 

Item 5 – Warren league Accounts:

A copy of the Accounts were available for everyone at the meeting.

Colin confirmed that removing the income and expenditure for the 60 anniversary as we had last year the accounts were back to their normal format.  On the income side all clubs had paid their subscriptions and  dinner fees (some much later than others!) and with the expenditure on prizes and tonight’s dinner plus the small bank charges there was a small loss of £ 10.84 on the year leaving our assets stood at £ 1260.72.  There were no questions and it was agreed that our finances were fine. 

Accounts being ratified – Proposed by Cuddington and Seconded by Shirley Park.

 

Item 6 – Election of a new Vice Captain to replace Richard Carr:

Colin took the opportunity to thank Richard for his help and support over many years both as a WL manager and league Vice Captain since 2000 which was fully endorsed by the meeting. (A few appropriate words were said at dinner and Richard was presented with a small gift to mark his service to the leagues.)

After some discussions Spencer Pollard from The Addington volunteered to stand as a new Vice Captain which was endorsed by the meeting.

 

Item 7 – Future WL / HL membership:

a/            There had been no clubs enquiring about WL / HL membership this year.

b/           Most members had read various comments about the intention of Wimbledon Tennis (AELTC) to purchase the Wimbledon Park leasehold shortly rather than wait for it to expire in 2041.   Stuart Rollings kindly gave the meeting a full update on the latest developments and confirmed that via an overwhelming vote they had recently revised the articles of association so that all members were equal and they would all be able to vote on the acquisition proposal in early December. Stuart stressed that although Wimbledon are offering a substantial amount of money to purchase the leasehold it is not certain that 75% plus of the members will vote in favour of the proposal.   Even if the proposal is accepted members will still be able to play all 18 holes for three years and thus there is no doubt about their WL / HL membership until 2021.

 

Item 8 – Any Other Business:

The results of today’s competitions are to be announced this evening. 

Colin brought to the attention of the meeting the current procedure for scores in any cancelled match.  It is normal that any match called off up until the end of June will be re-scheduled.  However if a match is called off in July or August and no new date can be found the other side will be awarded a maximum win by 3-0 (Hilliard) or 4-0 (Warren) despite that favouring them should goal difference be a factor in determining winners & runners-up in that league. 

The meeting agreed this was the correct procedure but stressed that where ever possible all matches should be played.   

There was no further business.

 

Item 9 – Date of the next meeting:

The next AGM will be held at Kingswood Golf & Country Club on Saturday 12th October 2019.

There being no other business the meeting was concluded. 

 

AGM 2017

Minutes of the Annual General Meeting held on Saturday 14th October 2017 at Kingswood Golf Club.

Present:      

Colin Griffith       –        Chairman of the meeting

Richard Carr        –        Vice Captain

In addition another 34 members from Banstead, Betchworth Park, Chipstead, Coombe Wood, Coulsdon Court, Cuddington, Effingham, Kingswood, RAC Leatherhead, Purley Downs, Redhill & Reigate, Reigate Heath, Shirley Park, Tyrrells Wood, Wimbledon Park & Woodcote Park attended the meeting.  There were no representatives from Croham Hurst or The Addington or maybe they just did not sign in.

 

Item 1 – Notice calling the meeting:

Colin confirmed that the notice for the meeting was sent to all WL / HL members on 1st August 2017.

 

Item 2 – Apologies for Absence:

Apologies were received from Les Wong from Wimbledon Park, Adrian Dawson from Woodcote Park and Bobby Hossain from Croham Hurst.

 

Item 3 – Minutes of the last AGM:

These had been posted on the website since last November and were agreed to be a true record of the meeting.

 

Item 4 – Matters arising from the last AGM;

At the last AGM there was a discussion about high / low handicaps in the WL and although there was no change in the rules Colin was asked to monitor the position this season.  This had been done and there were 6 occasions where 3 clubs fielded two “high” players together.  I spoke to the clubs involved and they all told me it was a choice of either using last minute substitutes or otherwise fielding only seven players and there were no objections from the other side.  It was agreed that no further action was required. 

 

Item 5 – Administrative report:

In general the year ran smoothly with clubs reporting results in a timely manner. All four leagues were closely contested with goal difference (and in two divisions the results of the match between the leading teams) ultimately deciding which clubs contested the semi-finals. The semi-finals were all promptly arranged and this year all the home teams progressed to the finals.

With the Warren League celebrating their 60th anniversary as agreed at last year’s AGM a celebratory golf day was held at Kingswood on the 30th June.  We were blessed with lovely weather and 16 out of our 19 clubs entered between 2 and 5 players. In total we had 63 playing on the day.

Seven clubs took home a prize but the main theme of the day was consolidating the goodwill and friendship between members of local clubs and it was lovely to see so many “senior citizens” reminiscing about WL occasions of the past. The day was concluded with a BBQ served in the sunshine, a few words from the Kingswood Captain and the prize giving.

As agreed at the last AGM anniversary costs were kept to a minimum and the cost of presenting each member club with a small memento and the prizes (some £ 500) was taken from our reserves as you will note from the Accounts.

I have one small moan about the extremely slow response from clubs to confirm who will represent them at Finals day. The full details were sent out on 2nd August with a deadline of 27th September.  Cuddington paid their monies and informed me who would play one week later and yet I was still waiting for 6 clubs to confirm details into October with one club only confirming to me this Tuesday.  Can we all try and respond quicker next year please?     

 

Item 6 – Clubs interested to join our leagues:

Colin reported that he had received approaches from Surbiton, London Scottish and Bletchingly golf clubs in the past couple of months to join our leagues.  They were told that at present there were no vacancies. 

 

Item 7 – Accounts:

At the 60th Anniversary golf day we had bought prizes and a small memento for all clubs at a total cost of £ 503.00. All other costs were paid by member clubs.

All other items of income and expenditure were very similar to previous years and consequently there was an overall loss for the year of £ 499.00 bringing our total assets down to £ 1,271.56. Everyone present was happy with the balance of our bank account.

 

Item 8 – New proposals:

Woodcote Park proposed that because of the hard work involved that the Warren League Captain of all clubs could be permitted to play in as many matches as he wished rather than the 4 match rule that apply to all other players.  This motion found little support and the rule is therefore left unchanged. 

 

Item 9 – Any Other Business:

Rather surprisingly there were no items under this heading and consequently the AGM was completed very quickly.

 

Item 10 – Date of the next meeting:

The next AGM will be held at Kingswood Golf Club on Saturday 13th October 2018.

 

 

AGM 2016

Minutes of the Annual General meeting held on Saturday 8th October 2016 at Kingswood Golf & Country Club.

Present: Colin Griffith – Chairman of the meeting

Richard Carr  – Vice Captain

Les Wong – Vice Captain

In addition the meeting was attended by another 31 members from Banstead, Betchworth Park, Chipstead, Coulsdon Court, Cuddington, Effingham, Kingswood, Leatherhead, Purley Downs, RAC, Redhill & Reigate, Shirley Park, The Addington, Tyrrells Wood and Wimbledon Park. There were no representatives from Coombe Wood, Croham Hurst, Reigate Heath or Woodcote Park or perhaps they just did not sign-in.

Item 1 – Notice calling the meeting:

Colin confirmed that the notice was sent to all WL/HL members on 2nd August 2016.

Item 2 – Apologies for Absence:

There were no apologies for absence received.

Item 3 – Minutes of the last AGM:

Colin confirmed that these were posted on the website in November 2015. Just one change being the heading of Item 5 – the minutes show the year heading as 2014 – it should read 2015.

Item 4 – Matters arising from the last AGM:

It was agreed that the Vice Captains and myself would completely review the rules shown on the website in light of changes that have taken place over the last few years. This was completed in March in time for the start of the season.

Item 5 – Administrative issues in 2016:

Colin reported that the year had run pretty smoothly – results were sent to me promptly and it is also good to see most clubs now paying their fees electronically. Once again the semi-finals kept the leagues much more interesting than before and with three out of the four divisions a number of teams still had a chance to make the semi-finals during the last two weeks of August. The semi-finals went well and surprisingly 3 out of 4 of the winners were the way teams.

Item 6 – Accounts:

Colin presented the Accounts which were very similar to previous years. There was a small loss of £ 14.20 on the year thus keeping the finances at the same high level of the past few years. Currently we have assets of £ 1,770.56 held for our account at HSBC.
Betchworth proposed that the Accounts were approved which was seconded by Kingswood with all clubs present in favour of this motion.

Item 7 – New proposals:

The Addington proposed that we should revert to having 75% difference on handicaps rather than the 90% which was introduced this year. After some discussion the motion was defeated by a vote of 3 for and 11 against.

Item 8 – 60th anniversary in 2017

Colin reported to the meeting that after lengthy discussions with the two Vice Captains he had circulated to all clubs (in June) a proposal where clubs could have between 2 and 5 players representing their club and the objective was to make it a fun day where the golf would be followed by an informal barbeque. The response has been positive with 10 clubs entirely happy with the proposal as it stands, two had not responded and the others although generally in favour having some small concerns – it was a weekday, the HL guys might not take part or they had better uses for the money e.g. most clubs would pay themselves rather than charge the players attending.

After some discussion the meeting agreed that we should proceed along the lines of the original proposal and it was confirmed that the anniversary day would be held at Kingswood on Friday 30th June. Colin would discuss the finer details with the Vice Captains and advise all clubs of the details by the middle of March latest. 60th anniversary prizes would be paid for out of our existing funds.

Item 9 – Any Other Business:

Two issues were raised from the floor:

• For WL matches t was suggested that we should amend the existing “high/low” rules as some clubs were not meeting the criteria of having one player from each category. After some discussion it was agreed there would be no change to the rule at this time but Colin would monitor the returns and report back if there was a problem.
• It was suggested that tea or coffee should be provided to everyone on arrival at Finals day included in the price of the day. Colin confirmed that would be included in future.

Item 10 – Date of next meeting:

The next AGM & finals day will be held on Saturday 14th October 2017.

 

AGM 2015

Minutes of the Annual General meeting held on Saturday 10th October 2015 at Kingswood Golf & Country Club.

Present: Colin Griffith – Chairman of the meeting

Richard Carr – Vice Captain

Les Wong – Vice Captain

The meeting was attended by another 35 members from Banstead, Betchworth, Chipstead, Coulsdon Court, Croham Hurst, Cuddington, Effingham, Kingswood, Leatherhead, Purley Downs, RAC, Redhill & Reigate, Reigate Heath, Shirley Park, Tyrrells Wood and Wimbledon Park. There were no representatives from Coombe Wood, The Addington and Woodcote Park or they did not sign-in.

Item 1 – Notice calling the meeting:

Colin confirmed the notice sent to all WL/HL members on the 29th July 2015.

Item 2 – Apologies for Absence:

There were no apologies for absence received.

Item 3 – Minutes of the last AGM:

Colin confirmed that these had been posted on the website in November last year.

Item 4 – Matters arising from the last AGM:

At the last AGM Effingham had resigned their HL membership and the meeting authorized me to approach The Addington. As you all know they accepted our invitation and have had a good first season.

Item 5 – Administration issues in 2015:

Colin reported that the season ran fairly smoothly but there were certainly a few problems. Firstly some late reporting of results, a couple of clubs playing too many low handicappers in their team, and one instance where a member club played a 15 year old – there is a proposal to change this rule going forward which we will discuss later in the meeting – in a WL match.

In addition there were a good number of occasions where the courtesy shot allowance was miscalculated. Also despite all Finals day letters going to all clubs at the end of July and asking for returns by 25th September a number of clubs did not respond until October. A “bad clubs” list was available for all to see! It had rightly been pointed out that the rules could be clearer on some issues and Colin has agreed with the Vice Captains that a complete review of the rules would be undertaken in time for next season.

There is no doubt that the semi-finals kept the interest going all year and with one week to go this year 14 clubs were still chasing the 8 play-off places and the number of individual matches won/lost was a deciding factor in the top places in 3 of the 4 divisions.

Item 6 – Accounts:

Colin presented the Accounts which ran very similar to previous years. A very small surplus of £ 6.96 had been made this year keeping the finances at historic levels – currently £ 1,784.76.

Betchworth Park proposed that the Accounts were approved which was seconded by Leatherhead with all clubs present in favour of this motion.

Item 7- New proposals:

Four items had been proposed prior the meeting and circulated to member clubs. They were:

A – We should adopt the CONGU change from 75% to 90% of handicap difference for WL & HL matches. In addition for WL matches the concept of giving the away team a courtesy shot should stop. Proposers: WL Captain & the Vice Captains.

Everyone present agreed on the first point but there were differing views put forward on the courtesy shot issue so a vote was held where the proposal was agreed – 10 votes for the motion and 7 against.

B – Handicaps for WL matches should be amended from 10 to 27 to 10 to 24 and there should be no high / low categories. Proposer: Betchworth Park

Ray Liddle from Betchworth outlined the reasons behind their proposal pointing out that the changes would make it easier for his club to field teams. However the proposal did not find any support from other clubs with the majority expressing the view that all high handicappers should continue to be encouraged to play in these matches. So the motion was thus defeated without a vote.

C – Players under the age of 18 should be allowed to play in WL/HL matches.

Proposer: Coulsdon Court

Rob Zijlstra from Coulsdon outlined the reasons for their proposal with support of junior golf central to their theme. However all the other clubs who commentated on this issue whilst fully confirming their support for junior golf felt that (for reason expressed when this issue was debated at two recent AGM’s) it was not appropriate for under 18’s to play in these matches. So the motion was thus defeated without a vote.

D – Teams for the semi-finals and finals of the Warren & Hilliard League must comprise of players who have played at least one league game in that season.

Proposer: Banstead Downs

Richard Carr from Banstead proposed the motion which had full support from the floor and was therefore adopted.

Item 8 – Should we celebrate our 60th anniversary in 2017?

After some discussion there was clear support for us to hold a golf day at Kingswood in 2017 in celebration of our 60th anniversary. It was agreed that Colin and the Vice Captains would formulate a proposal that would be circulated to all member clubs mid 2016 and would be discussed at the AGM.

Item 9 – Any Other Business:

There was no other business of note.

Item 10 – Date of next meeting:

The next AGM will be held on Saturday 8th October 2016.

AGM 2014

Minutes of the Annual General meeting held on Saturday 11th October 2014 at Kingswood Golf & Country Club.

Present: Colin Griffith – Chairman of the meeting

Richard Carr – Vice Captain

Les Wong – Vice Captain

The meeting was attended by another 30 members representing all the Warren & Hilliard Clubs.

Item 1 – Notice calling the meeting:

Colin confirmed the notice sent to all WL/HL members on the 6th August 2014.

Item 2 – Apologies for Absence:

There were no apologies received.

Item 3 – Minutes of the last AGM:

Colin confirmed that these had been posted on the website in late October last year.

Item 4 – Matters arising from the last AGM:

The previous year’s AGM had approved the introduction of semi-finals but had not discussed if the home side should give the away side a courtesy shot. Colin held a vote by email at the start of this year and it was decided that in the Warren League the away side should receive a courtesy shot which was advised to all members. (Note: as the home teams prevailed in all semi-finals we probably came to the right conclusion.)

Item 5 – Administration issues in 2014:

Colin reported that generally the season ran smoothly, with pretty good weather and only a few cancellations.

Item 6 – Accounts:

Colin presented the Accounts for the year pointing out that this was the first time since he took over we have made a profit on the year of £ 103.27. This brought our reserves back to the level held some 5 years ago – being £ 1,778. He went through the relevant items on a line-by-line basis and the accounts were approved by the meeting.

Item 7 – New proposals:

The new proposals were all focused on the semi-finals play-offs and the format and dates these matches should be played. After some discussions it was agreed:

a/ After some confusions this year it was agreed that from 2015 onwards the WL semi-finals will replicate our finals day in that there will be 5 X 4ball better-ball matches and if any match is all square after 18 holes this match will play sudden death until one side has won. Hilliard League semi finals will continue to play 3 X 4 ball better-ball matches. Consequently there will never be a drawn semi-final.

b/ in addition all WL & HL league matches must be completed by the end of August –allowing at least four weekends in September for the semi-final matches to be played.

c/ The home team must offer the away team at least two weekend dates (on different weekends) for the match to be played. The away team must accept one of those dates.

If the home team cannot offer the dates as above the match will then be played at the away club on one of the two dates (on different weekends) that they offer.

The agreed date should be advised to the Warren League Captain as soon as possible and if the clubs are unable to come to an agreement on the date of the match this issue will be referred to him.

Item 8 – Resignation of Effingham from the Hilliard League:

Colin had copied all clubs with the letter recently received from Effingham confirming that they no longer wish to play in the Hilliard League but they wished to continue their Warren League membership. After some discussion it was agreed that this position was acceptable to the meeting.

Possible replacement clubs were discussed and it was agreed that Colin would approach The Addington (who had requested to join our leagues earlier in the year) and offer them the chance to join the Hilliard League as a replacement for Effingham.

Item 9 – Any Other Business:

There was some discussion on the use of buggies in WL/HL matches. The majority of clubs who spoke on the issue felt that they should be permitted but Tyrrells Wood took the opposite view and stated that they would not allow them to be used in any of their home matches. The meeting agreed that the final decision rested with the home club and that this fact should be made clear in our rules. Colin confirmed that buggies can be used at Kingswood on Finals day unless the course is to wet for buggies.

Item 10 – Date of next meeting:

The next AGM will be held on Saturday 10th October 2015.

AGM 2013
Minutes of the Annual General Meeting held on Saturday 12th October 2013 at Kingswood Golf & Country Club.

Present: Colin Griffith – Chairman of the meeting
Richard Carr – Vice Captain
Les Wong – Vice Captain

The meeting was attended by another 34 members from Banstead Downs, Betchworth Park, Chipstead, Coulsdon Court, Cuddington, Effingham, Kingswood, Leatherhead, Purley Downs, RAC, Redhill & Reigate, Reigate Heath, Shirley Park, Tyrrells Wood, Wimbeldon Park and Woodcote Park.
There were no representatives from Coombe Wood or Croham Hurst or maybe they did not sign the attendance book.

Item 1 – Notice calling the meeting:

Colin confirmed the notice was sent to all WL/HL members on 6th August 2013.

Item 2 – Apologies for Absence:

Apologies received from Stan Fininkin (Cuddington) and Chris Amass (Wimbledon Park).

Item 3 – Minutes of the last AGM:

Colin confirmed that these had been posted on the website in late October last year.

Item 4 – Matters arising from the last AGM:

Colin confirmed there was only one item namely the proposal by Betchworth Park that all Warren League representatives should report to Colin the names of their players and the handicaps as well as the match score. Colin reported that this had gone better than he had anticipated with some 85% of all WL matches reported in this matter. Betchworth Park suggested that this procedure should be carried out by 100% of the WL clubs.

Item 5 – Administrative issues in 2013:

Colin reported that generally the season ran fairly smoothly with pretty good weather and few cancellations. For the first year in the last 5 years there were no play-offs required.
However there was a repeat of last year where one club fielded 6 players between 10 and 13 handicap in a WL match thus contravening the rules in 2 of their matches. Consequently the match that was originally reported as a draw was later awarded to the other side.
Cups & Trophies: as you will be aware earlier this year there was a number of break-ins to clubs in order to steal their trophies in order to melt them down. Thankfully none of the clubs holding our 4 trophies were robbed and they are all safe. We had them all recently valued and photographed and we will now ask the winning clubs to sign a letter confirming that the trophy is covered under their insurance for full replacement value during the year they hold the trophy.

Item 6 – Accounts 2012 / 2013:

A statement of the Accounts was provided for all AGM attendees. Colin ran through the income and expenditure items which were mainly very similar to previous years apart from some bank charges which were becoming normal these days. Colin had asked members to pay electronically this year but regrettably only 33% of clubs had done so and of the other clubs a large number of those supplied multiply cheques for the dinner and subscription so we expect to be charged again this year. Overall we had another small loss (£ 22.20) so our total monies (held at HSBC) now stand at £ 1,674.53 – a very healthy balance. It was agreed that the subscription levels would remain unchanged.

Item 7 – finals day competition results:

These were announced at prize giving over dinner but were as follows:

Warren league final:won by Wimbledon Park who beat Purley Downs by 5 matches to nil.

Hilliard league final: won by Tyrrells Wood who beat Woodcote Park by 2 matches to 1.

Parker (Warren) league plate: won by Kingswood with 41 points. The runner-up was Coulsdon Court who had 40 points beating Wimbledon Park & Tyrrells Wood on the back 6. The wooden spoon was won by Redhill & Reigate with 29 points.

Hilliard plate: won by RAC with a total of 45 points. The runner-up was Reigate Heath with 43 points and the wooden spoon was won by Tyrrells Wood.

Item 8 – new proposals:

Three new proposals had been received in advance of the meeting and these were circulated to all clubs on the 8th September. They were:

a/ All Warren league matches will be played from the yellow tees of the day unless the Organsiors or Captain of both clubs decide to play the match from the White tees. This was proposed by Reigate Heath and everyone at the meeting was in agreement so this proposal was passed.
b/ At the end of the season the top two Hilliard teams in each division should play a semi-final at a neutral course – i.e. the top of green division plays the second club in the white division and vica – versa for a place in the final.

This was proposed by Wimbeldon Park and after some lengthy discussion it was agreed that the concept was a good idea but the winner of the league should be rewarded with a home tie rather than playing the match at a neutral venue.

All play-off matches will be held during the last two week-ends in September and it was pointed out that this meant firstly you would not have time for a tie in the leagues (so the WL Captain would decide tie-breakers to prevent this happening) and also that you may not know you are hosting a play-off until the second week-end in September. Members felt that short notice would not be a problem as there would only be 3 matches to be played. Consequently the concept of these matches taking place at a neutral venue was approved by the meeting

The same proposal was put forward for the Warren league teams and was also approved
c/ Wimbledon Park also proposed that in the Hilliard league points should be awarded for all 3 matches rather 2 for a win, 1 for a draw and nothing for a loss. After some discussion it was agreed to leave the current scoring format unchanged and this proposal was not approved.
Item 9 – Any Other Business: some general discussions were held but there was nothing of any note to report.
Item 10 – date of next meeting: Colin announced this would be held after the matches on next year’s finals day — Saturday 11th October 2014.

Minutes posted 21st October 2013

AGM 2012
Minutes of the Annual General Meeting held on Saturday 13th October 2012 at Kingswood Golf & Country Club.

Present: Colin Griffith – Chairman of the meeting
Richard Carr – Vice Captain
Geoff Hubbard – Vice Captain

The meeting was attended by another 20 members from Banstead , Betchworth, Chipstead, Coombe Wood, Coulsdon Court, Effingham, Kingswood, Leatherhead, Purley Downs, RAC, Redhill & Reigate, Reigate Heath, Shirley Park, Tyrrells Wood and Wimbledon Park. There were no representatives from Croham Hurst, Cuddington or Woodcote Park or maybe they did not sign the attendance book.

Item 1 – Notice calling the meeting.
Colin confirmed that the notice was sent to all WL/HL members on 15th August 2012.

Item 2 – Apologies for Absence.
One received – Richard Congdon from Effingham.

Item 3 Minutes of the last AGM.
Colin confirmed that these had been posted on the website on 22nd October 2012 and were still displayed there.

Item 4 -Matters arising from last year’s AGM.
Colin reported there were three items being:

a/ the new rule agree last year where all clubs had to advise Colin of all their fixtures by the end of February. This had worked very well with a number of discrepancies between clubs being picked up at that time.

b/ The possibility of Juniors playing in Hilliard league matches (Warren League was already discounted because of handicap swings) was left to the Captain and Vice Captains to discuss. Colin reported that the three of them had decided with the strong possibility of CRB checks being required – especially for away matches – it was not worth further consideration and all players must be at least 18 years old.

c/ The new divisions had been drawn up by Colin for both the WL and HL early this year bearing in mind the agreement to switch over of 3 teams between the 2 leagues so that over time every club plays every other club.

Item 5 – Administrative issues in 2012.
Colin reported that generally the season ran fairly smoothly although the weather was often unkind and a historically high number of matches were postponed which either led to a walkovers or matches being played after the second week-end in September deadline. With both Hilliard leagues ending up in ties it made life rather difficult to arrange play-offs at neutral courses at such a short notice and thanks were extended to Leatherhead and Tyrrells Wood for their help in this respect.

There was also an instance where a club fielded 7 player’s handicaps between 10 and 13 in a WL match thus contravening the rules in 3 of their 4 matches. As it had no implications for the winning of the leagues the WL Captains and Vice Captains agreed to let the result of the day stand but warn them (and now all other clubs) that in future a club breaking this rule would forfeit the match.

Item 6 – Accounts 2011/2012.
A statement of the Accounts was made available for all AGM attendees. Colin ran through the income and expenditure items explaining that they were very similar to previous years. Overall we had made a small loss of £ 10.75 on the year and our current balance was £ 1,696.73 held at HSBC. A very healthy balance and it was agreed the subscription level would remain unchanged.

Item 7 – Competition results.
They were announced over dinner but were as follows:

Warren league final: Won by Tyrrells Wood who beat Wimbledon Park by 3 matches to 2.
Hilliard league final: Won by Leatherhead who beat Wimbledon Park by 2 matches to 1.
Parker (Warren League) Plate: Won by Betchworth with 47 points, the runner –up being Woodcote Park with 45 points. The wooden spoon was won by Leatherhead with 35 points.
Hilliard Plate: Won by Reigate Heath with 45 points, the runner-up being Chipstead with 44 points. The wooden spoon was retained by Coulsdon Court with 33 points.

Item 8 – Vice Captain.
Prior to the AGM Colin had circulated to all clubs the news that Geoff Hubbard has decided to stand down as a WL Vice-Captain after serving the leagues for 9 years. Colin sincerely thanked Geoff for his assistance and support over many years which was fully endorsed by everyone present. (He was also presented with an engraved tankard at the dinner.)

There were two nominations for the position: Les Wong from Wimbledon Park and Nigel Scandrett from Coombe Wood. Colin pointed out that the rules do not state how many Vice Captains there need to be at anytime and he proposed that both of them be appointed to serve alongside Richard Carr from Banstead. This was approved by the meeting.

Item 9 – Any Other Business.
Three issues were discussed:

a/ the following proposal by Barry Jones at Reigate Heath had been sent to Colin and distributed to all members prior to the meeting: If any club fails to play all of its matches by the end of the season it should have all its results cancelled thus making its points tally for the season zero. There was a lengthy and constructive exchange of views on this issue but although there was sympathy with the circumstances that had led to this proposal the majority view was that such an action would be too harsh. However the position with regard to walkovers should be monitored carefully going forward.

b/ it was suggested that to cut out tied leagues and subsequent play-offs that the actual result of matches should be reported and used in a similar fashion to goal difference in order to decide a league in the event of a tie. However this motion was narrowly defeated.

c/ Ray Liddle of Betchworth proposed that all (as some already do) WL organsiors must in future send in the names and handicaps of their players as well as the match result to Colin. This proposal was agreed.

d/ Coulsdon Court proposed that we split both HL & WL into promotion and relegation leagues starting in 2015. However after general discussion the majority view was that we should leave the current format unchanged.

Item 10 – Date of the next meeting.
This will be held at Kingswood Golf & Country Club on Saturday 12th October 2013.

Minutes posted 30/10/2012

AGM 2011
Minutes of the Annual General Meeting held on Saturday 8th October 2011 at Kingswood Golf & Country Club.

Present: Colin Griffith – Chairman of the meeting
Richard Carr – Vice Captain
Geoff Hubbard – Vice Captain

The meeting was attended by another 23 members from Banstead Downs, Betchworth Park, Chipstead, Coombe Wood, Coulsdon Court, RAC, Effingham, Kingswood, Leatherhead, Redhill & Reigate, Reigate Heath, Shirley Park and Wimbledon Park.
There were no representatives (or they just did not sign the attendance book) from Croham Hurst,Cuddington, Purley Downs or Woodcote Park.

Item 1 – Notice calling the meeting. Colin confirmed the notice was sent to all SWL/HL league members on 22nd August 2011.

Item 2 – Apologies for Absence. Colin reported that no apologies had been received.

Item 3 – Minutes of the last AGM. Colin confirmed that these had been posted on the WL website on 15/10/2010 and were still displayed there.

Item 4 – Matters arising from last years AGM not covered by other items on the agenda. It was agreed that the 2012 dinner seating plan would seat everyone with who they played with rather than with members of their own club. Secondly it was agreed that we would show on the website examples of the courtesy shots to save any confusion. Colin reported that both of these points had been addressed.

Item 5 – Accounts for 2010/2011. A statement of the accounts was available for each attendee at the meeting. Colin ran through the numbers indicating that income was very similar to last year from subscriptions (unchanged) and dinner income being very slightly down. Expenditure was also very similar with dinner costs and engraving charges lower but a slight increase was reported on expenditure for prizes. Overall we had made a loss of £13.44 on the year and our total balance of monies held at HSBC was now £ 1,707.48. This is a very healthy state of affairs and it was agreed the subscription level would remain unchanged.

Item 6 – Competition results. Although they would be announced over diner it was agreed they would be listed in the AGM minutes and are as follows:

Warren league final: Won by Leatherhead who beat Wimbledon Park — 3 matches to 2.

Hilliard league final: Won by Wimbledon Park who beat Leatherhead — 2 matches to 1.

Warren league plate: Won by Woodcote Park with 48 points. Second Shirley Park with 46 points. Wooden Spoon was won by Chipstead with 33 points.

Hilliard league plate: Won by RAC (on a count back) from Leatherhead both with 44 points. Wooden Spoon was won by Coulsdon Court with 30 points.

Item 7 — Administration issues. In general this was much better in 2011, correct tees being used, result reporting much quicker tha last year and normally by both sides as requested. However one problem that happened on a number of occasions was that the two completing clubs had different times of matches or even days they were due to be played on which had lead to a number of problems. Accordingly the WL Captain and Vice Captains had met and suggested a new rule to overcome this issue which had been sent to all member clubs along with the notice of the AGM in August for them to fully consider before the AGM. The proposal was:

From 2012 onwards all clubs must send in writing a list of all their WL and HL fixtures (this should include the date, opponents, venue and time of match) for that year to the WL Captain by the last day of February latest. The details of all matches will be listed on the WL website and it will be the responsibility of all organizers to check all these details and report any dicrepancies.

In addition if clubs are unable to agree the result of a match they must refer the matter to the WL Captain immediately.

This proposal was agreed by the meeting and will be added to the WL and HL rules for 2012.

Item 8 – Any Other Business. Three items were discussed under AOB, being:

a/ Should there be a limit on the number of times any member could represent his club during the year?
After considerable discussion it was agreed that in the Warren league no member (including the club organizer) could play in more than 4 of the 8 matches during the year. It was also agreed that this new rule did not apply to the Hilliard league because there were more problems fielding teams.

b/ How should the composition of the leagues be determined every two years?
After considerable discussion it was agreed that the WL Captain should switch 3 teams only between the two Warren and Hilliard leagues every two years. He should also take account of who had played each other historically with the objective that over time every club plays the other 17 clubs both home and away.

The rules of the WL league will be amended to take account of these two points prior the 2012 season.

c/ Should Juniors be allowed to play in Warren and Hilliard league matches?
Although all clubs strongly supported their Junior sections it was agreed that they could not play in Warren League matches — one reason being fast changing handicaps at that age. However by the time they got down to a handicap of 12 or lower their handicaps were much more stable. The other important issue was who would be responsible for looking after the junior during matches (especially away games) and the possible need for CRB and other checks being in place. It was agreed that the Captain and Vice Captains would consider the matter further and report back with a recommendation.

Item 9 – Date of the next meeting. This would be held at Kingswood Golf & Country Club on Saturday 13th October 2012.

Colin Griffith

Warren League Captain

21/10/2011

  • "

    Lovely setting, lovely course and in great condition. Quite long in places with lots of elevation changes. Great greens and good bunkers.

    "
    Chris, Aug 2018
  • "

    We started our day with breakfast on the terrace overlooking the 18th green. The clubhouse is very nice and modern. All 4 of us really enjoyed the course and our day at Kingswood.

    "
    Gary, Oct 2018
  • "

    Really good!

    Invited by a friend to play and thoroughly enjoyed a testing golf course.
    Condition was excellent and the new sand in the bunkers are superb.
    Already booked to play again.

    "
    John, Aug 2018
  • "

    Kingswood is a great club. A really good course, that’s well maintained and located in beautiful surroundings. Fairways are in great condition and greens surprisingly good for this time of year.

    "
    Jeremy, Dec 2017
  • "

    I have organised a Golf day for up to 70 players at Kingswood Golf & Country Club for a number of years and it never fails to deliver. From the pre-day organising to the service and food we receive on the day, it is just as good as it gets, nothing is too much trouble. The course itself is always is in fantastic condition, this year was no exception Already booked for 2018!

    "
    Anthony, Oct 2017
  • "

    Set in the Surrey countryside yet easily accessible from the M25 at J8, this course is one of Surrey's finest. Excellent meeting facilities, superb boutique hotel and fabulous catering all combine to make this an excellent venue for corporate meetings that include some golf. A well manicured and interesting course provided an excellent test of golfing skills. Friendly staff also make this course a must visit.

    "
    Andy, June 2017
  • "

    Excellent hosts, course and food. We will be back in 2018 for more fun with the Atlas Stone raising money for great causes. (Atlas Foundation Golf Day 2017)

    "
    Neil, June 2017
  • "

    A very good day at a brilliant location. Everything was first class from arrival right through until departure. Most enjoyable and happy to return at anytime.

    "
    Andrew, June 2017
  • "

    Great course! This is a gem tucked away from the hustle and bustle of the surrounding areas. A very challenging one.

    "
    Sherman, May 2017
  • "

    I booked it as a Christmas present to myself and my two son in laws and my son. They were so helpful in tailoring the present to exactly what I wanted . The day itself from the moment we got there to the end was fantastic, the courteous service , the welcome , the golf course was all first class and the dining was at another level again if that's possible . A brilliant day and I know what all four of us will be getting next year for Christmas .

    "
    Joseph, Jan 2017

To arrange a tour of the club and to discuss our Golf Day and/or Membership packages please call our team on

01737 832 188

Kingswood Golf and Country Club © 2015-2018 – All Rights Reserved.
Registered in England No: 01913760. VAT No: 391671726. View Our Privacy Policy
Website Design By Clever Marketing